Day Camp FAQs

Day Camp Parent Handbook

  • Please refer our full Day Camp Packing List in our parent handbook for a complete list of items that your child should bring to have a successful week at camp.

    Here are some other helpful tips that parents have found useful in the past:

    • Apply sunscreen and bug repellent each day before your child comes to camp

    • Bring water shoes or old tennis shoes (no flip flops) for the lake to protect against zebra mussels or sharp rocks

  • Drop Off is between 8:20 and 8:35 am. AM Care is available between 7:30 and 8:30 am to accommodate earlier drop off needs. Children need to be registered for AM Care in order to be dropped off before 8:20am.

    Pick up is between 3:55 and 4:10pm. PM Care is available between 4:00 and 5:30pm. Children do need to be registered in order to be picked up after 4:10pm.

  • Please drop off and pick up at the designated times as it is very disruptive to the rest of the campers when staff have to get your child(ren) to or from the Carman Welcome Center. If you need to pick up your child early or your child will be arriving late, you must notify the office via phone at (262) 363-4386 (please leave a voicemail if your call is not answered).

  • Campers may request to be in the same group with 2 friends. If there are group of more than 3, PLYC will decide groups at our discretion. (Requests must be mutual and the campers must be in the same program and within one year of age).

  • A non-refundable Deposit of $50 per child, per session, is required with registration and will be credited toward the camp fee. The balance of fees is due two weeks before the first day of the session. There is no prorating of weeks and no refunds due to missed days.

    • If cancellation is made before June 1, Phantom Lake YMCA Camp will retain 100% of the deposit and refund all other paid fees.

    • If cancellation is made on June 1st or after Phantom Lake YMCA Camp will retain 100% of the deposit and 50% of paid fees, and Phantom Lake YMCA Camp will refund 50% of all paid fees.

    • If a cancellation is made within two weeks of the start of the session 100% of the paid fees will be retained. If a camper is dismissed due to misconduct, Phantom Lake YMCA Camp will retain 100% of the session fee

  • Parent Authorization

    Must be printed and uploaded to your Camper’s Account once completed. This form requires a signature from the parent/guardian and a copy of insurance card.

    Health History Form and Immunizations

    Electronically Signed by Parent/Guardian

    The information on this form is gathered to help us provide safe and appropriate health care to your camper. Please make sure immunizations are filled in and updated.

    Behavior and Policies Agreement

    Filled out by both parent and camper

    Parents and campers must complete this form before coming to camp. Use this as a time to have a conversation with your child about our behavior and other policies at camp.

    Camper Photo

    Please upload a current photo of your camper. If you are a returning family, make sure your campers photo is not outdated.

    Groupmate Requests (2 request maximum)
    Please fill this out if your camper would like to be placed in a group with a specific friend. If more than two requests are given, we will use the first two requests and disregard the rest. Requests must be mutual and include the other camper’s first and last name spelled correctly. Campers must be in the same program and attending the same session.

  • If your camper has medication that they will need to take during their time at camp, please complete our Medication Form (must be printed) and bring it to camp along with properly labeled containers. Medications must be in their original containers/packaging. All medications should be placed in a clear Ziploc bag labeled with your camper’s first and last name for a seamless drop off with our health staff.

    We cannot accept expired medication.

    All medications must be turned into the camp health staff during check-in on Monday. This includes prescriptions, vitamins, and over-the-counter medications (including cough drops). These measures are in place to ensure that each camper receives the proper medication at proper dosage. All unused medications can be picked up on Friday during check-out.

    Please do not discontinue medication while at camp to see how your camper responds without it. In most cases, the results are disappointing.

    Contact office@phantomlakeymca.org if you have any further questions about your camper’s medications.